Make a Privacy Act Request

Privacy Act Overview

What is a Privacy Act Request?

A Privacy Act request allows individuals to gain access to their own personal records (unless the requested records are exempted from disclosure), and to seek correction or amendment of federally maintained records that are inaccurate, incomplete, untimely. Privacy Act requests made to TVA allows individuals to gain access to records about yourself, and are filed and can be retrieved by your name or personal identifier (Ex. Social Security number)

Records About Yourself

The Privacy Act (PA) of 1974 is a Federal law that is set forth in Title 5, Section 552a, of the United States Code (5 U.S.C.552a), as amended. The purpose of the PA is to balance the Government's need to maintain information about individuals with the rights of individuals to be protected against unwarranted invasions of their privacy resulting from the collection, maintenance, use, and disclosure of personal information. In general, the PA allows individuals to learn how the Federal Government collects, maintains, uses, and disseminates records containing personal information. It also safeguards confidentiality by limiting or restricting disclosure of personally identifiable records maintained by Federal agencies. The PA allows individuals to gain access to their own personal records (unless the requested records are exempted from disclosure), and to seek correction or amendment of Federally maintained records that are inaccurate, incomplete, untimely, or irrelevant. As such, the PA establishes a "code of fair information practices," which requires Federal agencies to comply with statutory norms for collecting, maintaining, and disseminating records containing information about individuals.

Under the Privacy Act, you may request copies of any TVA records that:

  • are about you, and
  • are filed and can be retrieved by your name or by a personal identifier (such as your Social Security number).

You can also ask TVA to correct records that are inaccurate, incomplete, untimely, or irrelevant.

In some cases, the Privacy Act may not allow release of your personal records.

Where to Request Records

Send your request to the TVA Privacy Program:

  • mail to:
    TVA Privacy Officer
    400 West Summit Hill Drive
    Knoxville, TN 37902
  • Due to COVID protocols,  please send an email to [email protected], informing TVA of the PA Request submission

When sending your request, do not include your Social Security Number.

Former employees should contact the U. S. Office of Personnel Management (OPM) to request information on background investigations and personnel records.

How can I make a Privacy Act request?

All Privacy Act requests must be made in writing. There are three basic elements to a request for records under the Privacy Act. First, the letter should state that the request is being made under the Privacy Act. Second, the letter should include the name, address, and signature of the requester. Third, the request should describe the records in as much detail as possible.

You can describe the records by identifying a specific system of records or by describing your contacts or involvement with an agency. If possible, include in your description, information such as the date and place the records were created, file descriptions, subject matter, persons involved, and other pertinent details that will help identify the records.

Pursuant to 10 CFR, § 1008.4 (b) (1) and (b) (2), an individual making a request may establish identity by:

  1. Including with the request, if submitted by mail, a photocopy of two identifying documents bearing name and signature, one of which shall bear current home or business address and date of birth and one of which must include your photograph.
  2. Appearing at the appropriate TVA location during business hours and presenting either of the following:
    • One identifying document bearing the individual’s full name, photograph, and signature; or
    • Two identifying documents bearing the individual’s full name and signature, one of which shall bear their current home or business address and date of birth.
  3. If the individual making the request is unable to produce satisfactory evidence of identity, the individual making the request will be required to submit a notarized statement attesting to his/her identity with an understanding of the criminal penalties provided under section 1001 of title 18 of the United States Code for making false statements to a Government agency and under subsection (i) (3) of the Act for obtaining records under false pretenses.

Include a mailing address and a daytime telephone number so that we can contact you if necessary. When submitting your request by mail, please mark the envelope "PRIVACY ACT REQUEST."

Keep a copy of your request in case you need to refer to it in further correspondence with TVA.